Warehouse Coordinator

This position is on a full-time basis, working Monday to Friday, and overtime on a Saturday and Sunday mornings from time to time.

Reporting to the Projects and Facilities Manager, the job will involve:

  1. coordinating incoming and outgoing inventory deliveries
  2. overseeing and assisting with the loading and unloading of deliveries
  3. allocating and organizing storage locations according to requirements
  4. sorting inventory according to established procedures
  5. marking inventory with identifying information
  6. updating and maintain storage database
  7. Assisting in the tracking and managing of inventory by completing regular cycle counts
  8. identifying potential inventory shortages and communicate with relevant department
  9. coordinating the purchase of new consumable inventory
  10. providing regular inventory reports to management
  11. ensuring proper packaging and labelling of shipments
  12. processing and providing necessary paperwork for shipments
  13. receiving and verifying accuracy of incoming inventory
  14. resolving any discrepancies between paperwork and inventory received
  15. ensuring accuracy of shipping and receiving documents
  16. entering all information into the system for deliveries and shipments
  17. maintaining all records/logs relative to shipping, storage, and receiving
  18. adhering to all safety standards and operating procedures
  19. ensuring strict adherence to all housekeeping and warehouse standards


  1. A minimum of 5 years of relevant work experience
  2. Minimum English proficiency level of B2 (writing, speaking, comprehension).
  3. Own means of transport.
  4. Readily available to work in Malta (in possession of a valid work permit in case of non-EU nationals).
  5. inventory control experience
  6. proficiency in relevant computer applications including MS Word and Excel
  7. able to safely use warehouse equipment such as forklifts, pallet jacks

Key Skills and Competencies:

  1. numeracy skills
  2. data entry skills
  3. teamwork
  4. organizing and planning skills
  5. attention to detail and accuracy
  6. communication skills
  7. judgment and decision-making skills
  8. problem-solving skills

Physical Requirements:

  1. able to lift and move inventory
  2. able to bend and stretch
  3. able to stand for prolonged periods
  4. able to walk distances

Interested candidates are kindly asked to apply by submitting a cv to [email protected]